Welcome to our first ever Weddiquette Wednesday! Every Wednesday we will help you answer your most pending wedding planning questions!

Have you ever wondered “What is the difference in hiring a wedding planner versus working with my coordinator at my venue”?

This very reasonable question to ask, when considering the amount of money that you are spending at your venue and the cost of a full service Wedding Planner.

With my experience in both roles, I can help you define their roles and what you should expect from them.

Firstly, most wedding venues have an Event Coordinator on staff. Their title may vary between venues but they all do pretty much the same thing. An Event Coordinator works for the venue and is there to coordinate and execute the details for the services you hired them for.

If you are not sure what they entail, the best thing to do is look at your contract which should have all the services outlined.

For example, the venue’s Event Coordinator, will coordinate the details including your reception start time, food and beverage selections, timing, and what time your vendors are arriving to setup, any special meal requests for your guests, just to name a few.

Again, this may differ between venues and most importantly, you need to clearly establish from the beginning (sometimes before you even book the venue), what the venue Event Coordinator will be doing.

Are you wondering, who is responsible to setup their guest book, guest favours, gift box, picture displays, placecards/seating chart, etc?

Again, you need to understand that depending on your venue, the venue may be coordinating multiple weddings on the same day.

Your setup may be minimal however times that by 3 or 4 other weddings and you can see this could be a challenge.

If you are looking for personal, customized service, this is where considering a Wedding Planner comes in!

Planners services can vary based on what you’ve hired them for and when you choose to bring them on board.

You can have a Wedding Planner work with you from the beginning helping to select venues, establish budgets, décor design and other decisions made from the onset of planning and or hire them just for day of coordination.

Your Wedding Planner is expected to coordinator all aspects of the wedding day and its execution.

They can prepare:

  • a detailed itinerary for the day
  • confirm timing and delivery of the vendors
  • coordinate the ceremony execution
  • ensure décor and its setup is the way you’d like it and many other tiny details that ensure your day is flawless.

Most importantly they are coordinating and handling the details so you and your family can enjoy the day and not worry about things that might not go as planned.

You need to look at the big picture when you are planning and how you see your day unfold. My advice is to look at what you want for your wedding day and assess how many parts and pieces need to come together for it to be perfect!

Each vendor you have hired plays their own role and you need to establish from the onset what those services are so there are no surprises or disappointments.

Do you have a questions you would like answered in our next edition of  Weddiquette Wednesday? We would love to answer it! Leave a comment with your question in the comments below!

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2 Comments

  1. Jackie van Overdijk of J.A.Z.Events

    Excellent straight and to the point!

    • Johanna Nichola

      Wedding Opera

      Thanks Jackie! If you have a questions that you or your clients would like answered, please send our way!

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